Book in Advance

Demand for interpreters can be quite high and their schedules fill up quickly

For individual meetings, try to book interpreters at least 2 to 3 weeks in advance. .

For recurring meetings try to book them several months ahead of time to ensure consistent interpreters for all meetings.

For large events book interpreters during the planning stages, as soon as dates are confirmed.

Provide Information

In order to secure a qualified interpreter for your service be sure to provide all the information needed.

The nature of the appointment:

  • What is the purpose of the event or meeting?

Who will be involved

  • How many people will be attending?

  • How many attendees will be hearing and how many will be Deaf?


  • Date, time, location

Before accepting, the interpreter or referral agency may ask more questions about your meeting to determine suitability.

Preparation Material

Interpreters must be familiar with the information that will be discussed. Prior to your meeting, you will need to provide preparation materials to the interpreters. These allow interpreters to provide a more accurate interpretation with less interruptions for you.